September 18 Update | Rentals For Fall 2020
In March 2020, the City of Calgary, the Calgary Board of Education (CBE) and the Calgary Catholic School District (CCSD) announced that public rentals of schools were cancelled, due to the closure of our schools. This measure was taken to reduce the risk of COVID-19 transmission. Currently, the City, CBE and CCSD are announcing that the public rentals and Access 3-6 after school programs are cancelled until Dec. 31, 2020.
The City, CBE and CCSD recognize the tremendous value that students and the surrounding communities derive from after-hours community access to schools. As a result, this decision will be reviewed later this fall. The cancellation of public rentals for the fall of 2020 will allow the school jurisdictions to focus upon the health and safety of students and staff as in class learning resumes effective Sept. 1, 2020. This experience will subsequently allow us to ensure that when public rentals and Access 3-6 after school programming resume, it can do so in a fashion that can better ensure everyone’s health and safety.
At this time, the cancellation of public rentals until January 2021 does not however include SAHLA language schools as these will continue and follow the Provincial sector guidelines and CBE guidelines and expectations.
Schools and other CBE facilities can be used by registered non-profit organizations or societies when the use will not conflict with the school program or school needs.
CBE Administrative Regulation 8004 and the Joint Use Agreement between Calgary Recreation, Calgary Catholic School District and the CBE govern the public’s use of schools and other CBE facilities.
Book a Space
Types of Facility Rentals
Board or School Sponsored
A school-sponsored activity is an activity that the school principal or their designate authorizes by planning, organizing and actively supervising for the benefit of the school and its students while abiding by the existing laws and regulations that guide the Calgary Board of Education.
This type of rental is covered by an agreement with the Calgary Board of Education.
Rentals that are not board or school sponsored are considered public use events and can be booked through Calgary Recreation including School/Parent society activities.
Before booking, consider which type of space you want to use. There are two types of rental areas in a school facility:
Public Use Area including gymnasiums, shower rooms, auxiliary gymnasiums, multi-use areas, cafeteria eating areas and common areas.
Instructional Areas including career and technology facilities, classrooms, libraries, fine and performing arts facilities.
Note | The school principal’s permission is ALWAYS necessary for public use of instructional areas.
Access 3-6 is a centralized process for allowing non-profit service providers to run programs for children and youth in schools during the after school hours (prior to 6 p.m.).
This program was developed in collaboration with The City of Calgary, the Calgary Board of Education, and the Calgary Catholic School District.
Programs are open to all children and youth in the community. Completed applications will be sent to the respective school boards for approval of time and space.
A permit will be issued by The City of Calgary for all approved applications. A fee is applied to each permit to provide partial cost recovery for the use of space during the Access 3-6 timeframe.
Application forms are
available online, or by emailing
The most notable difference between Access 3-6 and school sponsored programs is that school staff are not involved in any aspect of these programs.
Schools can enquire about potential programming opportunities by contacting:
The City of Calgary
Calgary After School
Southern Alberta Heritage Language Association (SAHLA)
Groups that would like to rent a CBE school to teach a language as a Heritage Language School must be a member of the Southern Alberta Heritage Language Association (SAHLA). Download the
Southern Alberta Heritage Language School (SAHLA) Guidelines to learn more.
Before and After School Programs
We do not operate before and after school programs. However, before and/or after school programs are offered in some of our schools by third party operators.
For operators looking to lease school space for a before and after school program, contact Real Estate and Leasing for more information or to obtain an application.
t | 403-817-6296
Wireless and Internet Access
Wi-Fi and Internet Access Terms and Condition for Rentals and Leasing CBE Facilitiess