Process for accepting students at schools that are full (at capacity)
The demand for student spaces continues to be an issue for the CBE, even with the opening of our new schools. The lottery process was established to ensure fair and equitable access to schools experiencing a student population that is either at capacity or over capacity.
The lottery process provides straightforward answers for school administrators, school councils and parents about the order in which students are accepted into a school that does not have enough space for all students in the designated area. It also provides a consistent approach across the system, rather than having variation from school to school in the process.
The priorities for acceptance are as follows:
All lottery draws for the upcoming school year will take place on the Wednesday prior to Teachers’ Convention in February.
To be considered for the lottery, registrations must be in place by noon of the day before the lottery. This should include all registration materials, with principal discretion used as needed. Registration completion must be in place by the time of acceptance.
Lottery draws will be supervised by more than one person, including the school principal or administration delegate, school council member, and administrative assistant. All registrations will be assigned a number and an accurate record of the lottery will be created and maintained.
If an acceptance or call back is refused, the student comes off the list. If the refusal is based on the inability to take all members of a family, the student may remain on the list and be called back if there is space for all.